HR & Payroll Management – Streamlined Workforce & Compensation Control
DOCare’s HR & Payroll Management module provides a comprehensive solution to streamline employee management, attendance, and salary processing across hospitals and clinics. It enables easy onboarding, employee record maintenance, and role-based access for staff at all levels. The system tracks daily attendance, leaves, shift schedules, and overtime with automated calculations for payroll accuracy. Integrated payroll processing handles salary disbursements, tax deductions, allowances, and compliance with local labor laws. Detailed reports and dashboards offer insights into workforce productivity, departmental costs, and employee performance. Alerts for approvals, missed attendance, and payroll discrepancies ensure smooth HR operations. DOCare’s HR & Payroll module ensures a paperless, efficient, and fully auditable workforce management system tailored for healthcare institutions.
Staff Attendance Overview
Monitor real-time attendance for all hospital staff, including present, absent, late, and on-leave records. DOCare provides shift-wise tracking for morning, evening, and night duties. Biometric or app-based attendance ensures accuracy and reduces manual errors. Alerts notify HR or supervisors about late arrivals, absenteeism, or missing punches for prompt action.
- Real-time attendance summary: Present, Absent, Late, On-Leave
- Shift-wise attendance tracking (Morning/Evening/Night)
- Biometric or app-based attendance integration
- Alerts for late arrivals, absentees, or no-punch records
Employee Status & Directory
Maintain a complete directory of all staff with active and inactive employee counts. DOCare categorizes employees by department, designation, and role for quick reference. Newly joined, resigned, or transferred staff are highlighted for management convenience. Role-wise headcount mapping supports organizational planning and reporting.
- Total active vs inactive staff count
- Department-wise employee distribution
- Quick view of newly joined, resigned, or transferred staff
- Role-wise headcount & designation mapping
Leave & Overtime Management
Track monthly leave usage per employee along with pending and approved leave requests. Overtime hours are monitored by department or individual staff. DOCare provides automatic alerts when leave balances are low or thresholds are exceeded. Efficient leave and overtime management improves workforce planning and compliance.
- Monthly leave usage summary per employee
- Upcoming approved and pending leaves
- Overtime hours by department or individual
- Auto alerts for leave balance thresholds
Payroll Summary
Generate a comprehensive payroll summary by department, including pending, processed, and locked payroll runs. Breakdowns include basic pay, allowances, deductions, and bonuses. DOCare tracks salary projections and historical trends to ensure transparent and accurate payroll management.
- Salary disbursal summary by department
- Monthly payroll run status (Pending/Processed/Locked)
- Breakdown: Basic pay, allowances, deductions
- Salary projections & historical payroll trends
Financial Obligations & Adjustments
Keep track of employee advances, loans, pending bonuses, and gratuity settlements. DOCare provides insights into income tax, EOBI contributions, and insurance deductions. Monthly cost-to-company (CTC) analysis allows management to optimize HR expenses and plan budgets effectively.
- Employee advances and loans status
- Pending bonuses, gratuity, or settlements
- Income tax and EOBI/insurance deduction insights
- Monthly cost-to-company (CTC) analysis
HR Events & Compliance Alerts
DOCare sends reminders for appraisals, contract renewals, probation completions, birthdays, and anniversaries. Alerts for missing employee documents, such as CNICs, medicals, or contracts, help maintain compliance. The system ensures timely notifications for critical HR events and deadlines.
- Upcoming appraisals, contract renewals, birthdays & anniversaries
- Alerts for missing documents (CNIC, medicals, contracts)
- Reminders for probation completion and performance reviews
- Age and trimester-wise patient distribution
Staff Performance & KPIs (Optional)
Track departmental productivity indicators and duty roster adherence versus actual shift performance. Monitor leave utilization against attendance ratios. HR-defined KPIs with color-coded status allow managers to assess employee performance effectively and make informed decisions.
- Departmental productivity indicators
- Duty rosters vs actual shift performance
- Leave utilization vs attendance ratio
- HR-defined KPIs tracking with color-coded status
Custom Reports & Filters
Generate reports with filters by time period, department, or location. Export payroll, attendance, and HR data in Excel or PDF formats. Integration with the accounts module ensures seamless financial reconciliation. Role-based visibility ensures that admins, HR managers, and accounts officers access relevant information securely.
- Time period, department, and location-based filtering
- Export payroll & attendance reports (Excel, PDF)
- Integration with accounts module
- Role-based visibility: Admin, HR Manager, Accounts Officer
HR & Payroll Management – Key Selling Points
Efficient Attendance & Leave Management
Real-Time Attendance Dashboard Track staff attendance instantly with integration for biometric or app-based punches, shift-wise summaries, and alerts for absenteeism or late arrivals. Leave & Overtime Monitoring Manage leave balances, pending approvals, and overtime hours with automated alerts for low balances or policy violations. Workforce Planning Insights Analyze attendance trends and leave utilization to optimize staffing, minimize shortages, and ensure smooth hospital operations.
Comprehensive Payroll & Financial Oversight
Automated Payroll Processing Generate accurate payroll with detailed breakdowns for basic pay, allowances, deductions, and bonuses for each department. Cost & Obligations Tracking Monitor employee advances, loans, CTC, and monthly HR expenditure for effective budget planning. Integrated Financial Reporting Link payroll with accounting modules for seamless reconciliation, tax compliance, and audit-ready reports.
Staff Performance & Compliance Analytics
KPI & Performance Tracking Measure departmental productivity, shift adherence, and HR-defined KPIs with color-coded performance indicators. Event & Compliance Alerts Receive reminders for appraisals, probation completion, document submission, and critical HR deadlines. Custom Reporting & Secure Access Generate tailored reports by department, period, or location with role-based access for admins, HR managers, and accounts officers.