Operation Theater (OT) Management – Centralized Surgical Control
The Operation Theater (OT) Management module in DOCare provides hospitals with a comprehensive platform to efficiently manage all surgical activities. It enables real-time scheduling and tracking of surgeries, including emergency, elective, and day-care procedures. The module ensures optimal utilization of OT resources, including staff, equipment, and surgical instruments, while maintaining detailed logs of each operation. Surgeons and nursing staff can access patient pre-op and post-op records instantly, ensuring continuity of care. Integration with anesthesia, lab, and radiology systems allows seamless coordination across departments. Alerts and notifications for pending procedures, critical cases, or equipment availability help reduce delays and enhance patient safety. Overall, DOCare’s OT Management ensures smooth, compliant, and well-documented surgical workflows.
OT Schedule Overview
DOCare provides a real-time overview of all scheduled surgeries by date, time, surgeon, and OT room. The calendar view supports daily, weekly, and monthly planning, allowing seamless coordination. Color-coded statuses like Scheduled, In-Progress, Completed, or Cancelled provide instant visibility. Emergency OT bookings and last-minute slot adjustments are efficiently managed to minimize delays.
- Real-time operation schedule by date, time, surgeon, and OT room
- Calendar view for daily, weekly, and monthly procedures
- Color-coded status: Scheduled, In-Progress, Completed, Cancelled
- Emergency OT bookings and last-minute slot management
Pre-Operative Checklist Monitoring
Track the readiness of each patient with pre-op checklists covering consent, anesthesia clearance, lab reports, and other critical requirements. Alerts notify staff of any missing items to prevent delays. Surgery preparation, including sterilization, instrument availability, and medicines, is monitored in real-time. Assigned OT staff such as anesthetists, nurses, and surgical assistants are tracked for each procedure.
- Checklist status for each patient (consent, anesthesia clearance, labs, etc.)
- Alerts for missing pre-op requirements
- Surgery preparation status: sterilization, instruments, medicines
- Assigned staff: anesthetist, nurse, surgical assistant
Intraoperative Workflow Tracking
Monitor live updates of ongoing surgeries, including start, duration, and completion times. Surgeons can enter operation notes digitally, ensuring all events are logged and accessible. Complications or intraoperative incidents are flagged automatically for review. Real-time tracking enhances communication between OT staff and ensures timely interventions.
- Live status updates of ongoing surgeries
- Procedure time tracking (start, duration, end)
- Operation notes entry and documentation progress
- Complication flagging and intraoperative event logging
Post-Operative Recovery Monitoring
DOCare tracks the recovery status of patients post-surgery, including transfer readiness to ICU or ward. Post-op medication administration and observation instructions are recorded and monitored. Alerts for critical recovery issues ensure prompt action. Recovery progress is accessible to all authorized medical staff for coordinated patient care.
- Recovery status of patients post-surgery
- Shift to ICU/ward status and discharge readiness
- Post-op medication and observation instructions
Surgeon & Team Utilization Analytics
Analyze surgeon-wise procedure counts, durations, and overall performance metrics. OT room utilization and turnaround times are tracked for efficiency. Daily and weekly productivity reports highlight workload distribution and help optimize staff allocation. This ensures maximum OT utilization while reducing idle time.
- Surgeon-wise procedure count, duration, and performance
- OT room-wise utilization and turnaround time
- Daily/weekly OT productivity reports
- Staff allocation across multiple OTs
Equipment & Inventory Control
Track the usage of surgical kits, consumables, and OT-specific instruments per procedure. Monitor sterilization cycles and receive maintenance reminders for critical equipment. Low-stock alerts and integration with the pharmacy module ensure that drugs and supplies are always available. This reduces interruptions and enhances operational safety.
- Track surgical kit usage per procedure
- Status of sterilization cycles and pending maintenance
- OT-specific consumables usage and low-stock alerts
- Integration with pharmacy for OT drugs and supplies
Consent & Documentation Status
Patient consent forms, pre-op, and post-op documentation are tracked digitally. Anesthesia record completion and audit logs for OT documents ensure compliance with hospital protocols. Pending documentation alerts help avoid medico-legal issues. Staff can easily verify that all records are complete before surgery or discharge.
- Patient consent form availability tracker
- Pre-op and post-op documentation completion report
- Anesthesia record status (digital form submission)
- Audit logs for all OT-related document changes
Alerts & Critical Notifications
DOCare generates alerts for delayed surgeries, equipment malfunctions, or critical intraoperative patient vitals (if integrated with monitoring systems). Notifications for missed documentation or pending discharge summaries help maintain smooth workflow. Real-time alerts enhance patient safety and OT efficiency.
- Delay alerts for surgeries running behind schedule
- Equipment malfunction notifications
- Critical patient vitals during surgery (if integrated with monitoring devices)
- Missed documentation or pending discharge summary alerts
OT Reports & Summaries
Generate OT-wise case count reports, procedure-based statistics, and complication logs. Track anesthesia usage, medicine consumption, and inventory audits efficiently. Safety incidents and post-op outcomes are logged for compliance and quality improvement. Reports are exportable for management review and regulatory purposes.
- Procedure-based surgical statistics
- Complication rates and safety incident logs
- Anesthesia usage, medicine consumption, and inventory audit
Operation Theater (OT) Management – Key Selling Points
Seamless OT Scheduling & Real-Time Monitoring
- Live Surgery Dashboard Track all scheduled, ongoing, and completed surgeries with real-time updates on status and surgeon assignments.
- Emergency Slot Management Quickly allocate OT slots for urgent cases without disrupting planned procedures
- Color-Coded Status Indicators Instantly identify procedure stages such as Scheduled, In-Progress, Completed, or Cancelled for efficient coordination.
Integrated Pre-Operative & Intraoperative Workflow
- Digital Pre-Op Checklist Ensure patient readiness with automated tracking of consent, labs, anesthesia clearance, and instrument availability.
- Live Operation Notes & Event Logging Enter operation details, complications, and intraoperative events directly in DOCare for accurate records.
- Staff & Resource Allocation Monitor anesthetists, nurses, and surgical assistant assignments in real-time to optimize OT efficiency.
Post-Operative Recovery & Performance Analytics
- Recovery & Discharge Monitoring Track patient recovery, post-op medication, and transfer readiness to wards or ICU.
- Surgeon & OT Utilization Metrics Analyze procedure counts, OT room utilization, and turnaround times to maximize efficiency.
- Equipment & Inventory Control Monitor surgical kits, consumables, and sterilization cycles with low-stock alerts and pharmacy integration.